Email Signatures
Please use the email signature example to identify oneself in professional settings. The example includes space for title, address, phone/fax numbers, department or college name, and URL.
To ensure compliance with University policy, avoid additional statements, quotations, photographs, or images. Exceptions include pronouns and University-specific campaigns, such as the official equal-opportunity statement, official social media account promotion, admissions, event ticket sales, or fundraising.
Contact branding@colostate.edu with question about other additions.

- Use HTML text for contact information. Arial or Helvetica is acceptable.
- When pairing the name of the unit with the name of the University, use a unit identifier.
- If using the CSU word mark, it stands alone without a unit pairing.
- If using the CSU word mark, include unit identification in text with the contact information.
- Use low-resolution, transparent png files for images.
How to edit your email signature:
Step 1 (Outlook via desktop application):
- Select “New Email”
- Go to the “Signature” dropdown menu and select “Edit Signatures…”
- Here you will find where to edit your email signature
- Proceed to Step 2
Step 1 (Outlook via Office 365 web browser):
- Click the gear icon for “Settings” at the top right
- Click “View all Outlook settings” at the bottom
- Under the “Mail” tab, choose “Compose and reply”
- Here you will find where to edit your email signature
- Proceed to Step 2
Step 2:
- Compose using the visual above, or copy and paste:
––
Firstname Lastname
Title
Department
XXXX Campus Delivery
Address, Fort Collins, CO 80523
P: (970) XXX-XXXX | C: (970) XXX-XXXX
[Download CSU Signature below, or use your Unit ID and drop here. Resize to appx. above guidelines]
Pronoun email signature:
Colorado State University is committed to supporting the diversity of our campus community by honoring the identities of all individuals. Choosing to share pronouns is an inclusive practice that creates a welcoming culture for people of all genders. CSU Brand Standards do not require including pronouns in email signatures, but for those who choose to do so, here are some suggestions:
xe/xem/xyr | ze/hir/hirs | they/them/theirs | she/her/hers | he/him/his
- Copy and paste the following example:
––
Firstname Lastname
they/them/theirs
Title
Department
XXXX Campus Delivery
Address, Fort Collins, CO 80523
P: (970) XXX-XXXX | C: (970) XXX-XXXX
[Download CSU Signature below, or use your Unit ID and drop here. Resize to appx. above guidelines]