Email Signatures

Please use the email signature example to identify oneself in professional settings. The example includes space for your name, title, pronouns, unit/department name and address, and phone numbers.

To ensure compliance with University policy, avoid additional statements, quotations, photographs, or images. Exceptions include University-specific campaigns, such as the official equal-opportunity statement, official social media account promotion, admissions, event ticket sales, or fundraising.

Please email Marketing & Brand Management with questions about other additions.

  • Use HTML text for contact information. Arial, Aptos, and Calibri are acceptable system fonts.
  • When pairing your unit’s name with the name of the University, use your Unit Identifier.
  • If using the CSU signature, it should stand alone without a Unit ID. Include your department or unit name in text with the contact information.
  • Use low-resolution, transparent png files for images. Cropping the left side of the image so the Ram’s Head symbol is flush left with the text will be necessary.
  • Please add alt text to the CSU signature or your Unit ID. To do so, right-click on the image and select “Edit Alt Text.” Please add “Colorado State University brand signature” if using the CSU signature or “Colorado State University [YOUR UNIT NAME HERE] Unit Identifier” if using a Unit Identifier.
  • You may choose to hyperlink the CSU signature to the Colorado State University homepage (https://www.colostate.edu/) or your Unit Identifier to your unit’s homepage. To do so, right-click on the image and select “Hyperlink.” With “Web Page or File” selected, paste the full URL in the “Address” area.

How to edit your email signature:

Step 1 (Outlook via desktop application):

  • Select “New Email”
  • Go to the “Signature” dropdown menu and select “Edit Signatures”
  • Here you will find where to edit your email signature
  • Proceed to Step 2

Step 1 (Outlook via Office 365 web browser):

  • Click the gear icon for “Settings” at the top right
  • Click “View all Outlook settings” at the bottom
  • Under the “Mail” tab, choose “Compose and reply”
  • Here you will find where to edit your email signature
  • Proceed to Step 2

Step 2:

  • Compose using the visual above